“We don’t need no stinking paperwork!”

Yesterday, I discussed how to choose which mitigation measures are best for your specific circumstances. Today, we will discuss implementing those measures. Too often, the committee gets to the point of choosing mitigation measures, and they think that they have completed their tasks. This couldn’t be further from the truth.

Once the measures are in place, some type of policy or procedures should be written. Without some form of written guidance, everyone will do their job they way they think it should be done (rather than way the committee thinks it should be done). As an example, after the church has installed electromagnetic locks and security cameras, if the person managing those items does not have direction of what they should do, they may quickly lock a gunman out, but fail to alert everyone that there was a threat at the door. Similarly, if a policy is not in place, some security members may lock all doors but the main entrance, while another individuals does not lock any of the doors, and yet another locks all doors, including the front door. There is also the possibility that  one door greeter may use behavioral profiling (to look for threats), while the next greeter may want to check everyone for guns (through a pat-down) and to check everyone’s purses and backpacks.

When writing policy, it does not need to be complicated, however it needs to be in place before the mitigation measure is fully implemented. An important part of writing policy and protocols is to be cautious when writing policy, to make sure that the policy does not violate any insurance provisions, thereby voiding their insurance policy. This would not be in the best interest of the church, or those that attend it.

Some may ask what would violate an insurance policy. One example that may violate your church’s insurance policy is an armed security team, or perhaps a group of organized concealed carry holders. Before putting a policy or procedure in writing, the committee should probably check with their insurance company to better understand what is and is not allowed. In some instances insurance companies may deny an organized concealed carry group, while in other instances the insurance company may want them trained to their specifications.

One church I am familiar with worried about the insurance implications, and wrote a policy that did not form a concealed carry team, but rather discussed carrying a concealed weapon in church. The policy stated:

As you can see from this statement in their policy, the church did not officially form a team, but they covered the issue. They also covered themselves legally. By inserting this statement, they put the responsibility on the person carrying a concealed weapon.

When writing policy and procedures, it is important to realize that it does not need to be complicated, but, it needs to spell out what should be done and who should do it. It is preferable to address every job that requires human intervention. There should be a job specific policy for each different group or area of responsibility. In other words, there should be a policy and protocols for the greeters, the security team, the person monitoring the security camera’s, and any other job that may be required to mitigate risks. These policies should be put in a binder , then everyone who commits to keeping the church safe and secure knows what their role is. Each person that is tasked with doing a job that mitigates risk should also be given a copy of the policy and procedures that directly affect the job they will be doing.

Many times committees will go overboard when creating policy and protocols. An acronym to remember is KISS. In the fire service we were taught this regularly. For those that don’t know the meaning of this acronym, it is “Keep It Simple Stupid”.  Keeping it simple allows everyone to easily understand their role.

Tomorrow, I will share a template of simple policy that could be easily adapted to your church. Take care and God Bless, … Mark

 

Let’s do this!

Yesterday we discussed identifying which risks your church might be most vulnerable to, and how we should look into mitigation measures. Unfortunately, we need to realize that mitigation measures will often be based on a budget that the church has set. In some instances, the church may set large budgets, while in other cases, there may be no budget at all. Even when there is no budget, mitigation measures can still be implemented.

When looking at mitigation measures, you should look at the cost effectiveness of that measure. To describe this, I will use mitigation measures for church security against an active shooter as an example.  In this example, the church will have under 100 people that attend service every Sunday, and 20-30 people attend on Wednesday night. Mitigation measures identified could include locking all but the main door, trained greeters at the main door, security cameras, security film on the front door (glass window), locking all doors after the service starts, electromagnetic door locks, an unarmed Safety and Security Team, concealed carry card holders in the congregation, a hired security team, and hired law enforcement. These were all of the mitigation suggestions made by the sub-committee, who also gathered the price of each, and they are bringing this information to a full committee meeting.

  • Locking doors- $0.00
  • Trained greeters at the main door-Training of 10 people-$200 (one time expense)
  • Security cameras-Four cameras and DVD drive to record-$375 (one time expense)
  • Security film on the door windows-$385 (one time expense)
  • An electromagnetic door lock-$125 (one time expense)
  • Unarmed safety and security team-Training for 15 people- $500
  • Concealed carry card holders in the congregation-$0.00 (volunteers)
  • Hired security-$50 per hour (per person)
  • Hired law enforcement-$85 per hour (per person)

While the costs are made up, they should be close to what would be actually charged. Looking at these costs, the church needs to look at their budget, and do a cost-benefit analysis. Many of these costs are a one time expense, or one time per year cost. Secondly, they need to determine what their budget is, and compare it with an analysis of what their return on investment might be. Finally, they must evaluate what is needed, based on how probable the risk is. So if there is a high probability of an active shooter, then they may want to hire two or three police officers (if they can afford it). If the probability is low, then they may want to stick with in-house mitigation measures.

It is also important to note that mitigation measures can also be implemented over a period of time. Still using the example above, they may determine to lock all of the doors, to implement the Safety and Security Team, and integrate the Concealed Carry card holders into that team as a first step. They could then choose to spend a certain amount per year (over 5 years) for security mitigation measures, or they could be implemented as the money comes available. In both of these instances, it is important that future purchases for mitigation measures are prioritized based on what is most needed first, rather than choosing what you can afford as time goes on. By prioritizing them based on the most effective, then the Safety and Security Committee will not be lulled into a false sense of security.

Of course, the committee will need to discuss all of these measures and determine which will be most applicable to their situation. Once it all the measures has been discussed, then a vote should be taken. Even after deciding which mitigation measure to implement, the Safety and Security Committee is not finished, there is still more work to do! We will discuss the next step tomorrow; implementing the plan. Until then, stay safe, … Mark

Keeping shooters outside.

In the past week or so, we have discussed signs to look for, behavioral profiling, and some basic security items such as camera’s and electromagnetic locks. Today, I would like to talk more about security.

Single items are usually not enough to stop an active shooter or bomber. Churches need to look at a layered security approach. This would mean watching the outside of the building, securing doors, and then adding layers of security inside the church. These layers can include putting laminate coverings on glass doors to impede entry, a security team inside with three main jobs, and training the congregation in what they should do. I will speak about the three main jobs of the security team (surveillance inside the church, congregation evacuation, ,and engage the shooter if necessary), and parishioners responsibilities. It is important to teach parishioners what they should do, but as I said, we will discuss these items as the week goes on.

In past years, it has been the mantra of many churches to look and be inviting. This led to the addition of large glass doors, as well as other things, to make the new visitor, and the regular church goer, feel welcome. I am a firm believer that we should make people feel welcome in church, so I enjoy having glass doors as well. The problem with a glass door is that it allows a perpetrator quick access, even if the door is locked.

Don’t think that I am saying we need to go back to the big wooden doors. While I love many of those beautiful solid wood doors, there should be no reason to change our entire lifestyle because of a few evil people. So how do we make sure that they don’t just shoot the glass, and then walk in? The simple and economical way is to put security film on the windows. The video

https://www.youtube.com/watch?v=96x2tO9Xuxw

above shows how effective window security film can be. While 3-M is the most recognized, there are plenty of other films (and various companies) that can do the same job. The cost for the window film is really not that expensive. In my area of Illinois, it costs about $175 per door. For the small sum of $350, we can better protect our congregants by covering both glass doors. To look at this in a different light, what kind of price do we put on a life?

This is just one of many things I will be sharing in the future. If you find this blog helpful, please send us a note and let us know. Until next time, …. Mark

Hiding-Run, Hide, Fight

While some will run from an active shooter that has gotten into the church, others may not be able to get out, and they may need to hide. Hiding sounds like an easy task, but it could prove difficult when gunshots are ringing out around you..

Of course, you can hide behind walls, but there are a few things to remember. First, most walls (unless a masonry wall) do little to stop bullets. Having said this, if you can find something solid to hide behind (e.g. like a metal or wooden desk, under a wood based table), then it will again increase your chances. In most instances, if you are hiding well enough, and you are quiet enough, the attacker will not know you are there. It is safer to hide behind a wall where they may not see you is safer than not hiding at all. The exception is if they are familiar with the church. Someone familiar with the church will probably know all of the potential hiding spots.

If you do hide in a room, you should do your best to secure your immediate area.  This may include locking the door, and if it can be done quietly, move objects in front of the door so that if they attempt to kick it in,  the door with items against it should keep them out. If at all possible, quietly barricade the area using desks, filing cabinets, furniture, etc. After you finish locking or barricading the door, NEVER position yourself directly behind the door, especially if it is a hollow core door.  This is a recipe for death in an active shooter situation. Hollow core doors won’t even stand up to a fist, and a bullet probably would not even slow down after going through most hollow core doors.  If it is a glass door, and the shooter hasn’t noticed it yet. shut the lights off (like it is not occupied), and hide out of site of the glass. DO NOT stack furniture or filing cabinets against a glass door, because this will tell the shooter you are there.

Once the door is locked and/or blocked,  turn off the lights. You want to give the impression to the shooter that nobody is inside the room, so he shouldn’t waste his time trying to get in. If possible (without drawing attention to the huddleshooter), close the shades or curtains, and stay out of the view of those windows. If possible, call 911, but don’t do it if the shooter may hear you talking.

Keep quiet, and keep all of your technology quiet. Shut off or turn cell phones to silent mode. If you have a computer running, hold the start button so it shuts down without making a sound, if you are a volunteer fireman (or someone else carrying a pager), shut it off. Think of anything that might make noise in that area, and shut it off. You do not want to alert the shooter that someone is in that room. If possible, lay on the floor.

It is also important not to huddle in a group, but spread out. Recent research has shown huddling together allows the shooter to do more damage because they shoot into a crowd and injure more people with less effort. When  bunched up, the shooter is at an advantage.

In tomorrow’s blog, I am going to delve into behavioral profiling. Behavioral profiling is easy if you know what you are looking for, and it can give you an exceptional advantage in being identifying an active shooter in church, or in the parking lot before they come in, … Mark